To ensure that our members have the best possible experience when competing in a Texas Golf Association (TGA) Women’s event, it is helpful to be knowledgeable of the following information, as established by the association. Upon completion and confirmation of entry, all players have agreed to abide by all Texas Golf Association (TGA) Policies and Procedures (including Code of Conduct, Dress Codes, No Cards, Disqualifications, and any special guidelines for specific events), Conditions of Competitions and Standard Local Rules. Players are subject to rejections of entries or loss of Women’s Player of the Year points if they fail to adhere to the Policies and Procedures set forth. Final decisions on these will be made by the WTGA Committee.
Policies and Procedures
Code of Conduct: Contestants (and their caddies) are to observe proper golf etiquette at all times. Any abuse or disrespect of a fellow competitor, officials, spectators, employees of the host facility, or other persons conducting or attending a TGA sponsored event can be grounds for disqualification from the event, and possible rejection of entry for future Women’s TGA events. Such abuse may be verbal or physical or threat thereof and includes, but is not limited to: the use of obscene language, physical damage to property or equipment including that of the TGA or the host facility, and being under the influence of alcohol or a controlled substance during a competitive round.
Eligibility: Each Women’s Championship has its own specific tournament eligibility criteria (i.e., maximum handicap index, age requirements, etc.) Please reference the specific championship you are interested in for further details. In general, to be eligible for a Women’s Championship, all applicants must meet the following criteria:
Be a female amateur golfer belonging to a TGA member club/course
Have an active GHIN # and/or handicap index established at her club/course
Be a current resident of the state of Texas
Note: A Resident is defined by any person who has established their legal residency in the state (i.e. Holds a Texas driver’s license or files their federal tax return with a Texas home address).You are eligible if you graduated from a Texas high school and are attending college out-of-state. You are not eligible if you are attending college in Texas and are classified as a foreign or non-resident student.
Entry Procedure: All players, including those that are exempt, must complete the online entry process by the published deadline(s) for each championship. Each Women’s TGA competition has a specific designated field limit. Entry procedures for Women’s TGA championships are specific for each championship. Late entries, entries which are incomplete or inaccurate, regardless of cause or reason, will not be accepted. Each entry is subject to review and approval; the Championship Committee reserves the right to reject an entry at any time.
Handicap Revisions – Effective Date: For Women’s TGA competitions where a maximum USGA Handicap Index is required for eligibility, the handicap index as of the date of entry will be used unless otherwise specified on entry and eligibly information. For events where a USGA Handicap Index is used for scoring, or purposes of determining flights, the effective revision date published on the application will still be used.
Withdraw/Disqualifications/Incomplete Scorecards: To provide further clarity to player withdrawals, no cards and disqualifications, the following categories and notations will be used on score cards and posted results, if:
A player notifies TGA Staff and/or Official in advance of their starting time that they are withdrawing. Withdrawals occurring between stipulated rounds played over consecutive days will result in the player being withdrawn from the next round, not the previous round most recently completed.
A player notifies TGA Staff and/or Officials that, during a round, they are withdrawing due to, but not limited to medical conditions, injuries or family emergencies, etc. Players failing to complete their round for reasons not covered above will be deemed a No Card.
No Card – NC:
A player who starts, but does not complete her round, will be classified as a not card if she fails to return her scorecard to the Committee, or fails to complete her round for reasons not covered by the withdrawal circumstances noted above.
Disqualification – DQ:
A player will be noted as disqualified, if she is subject to a penalty of disqualification under the USGA Rules of Golf, TGA Conditions of Competition and Standard Local Rules.
Players are subject to rejection of entries or loss of Women’s Player of the Year points if they fail to adhere to the Women’s Policies and Procedures set forth, that include withdrawals, no cards and disqualifications. Final decisions on these matters will be made by the WTGA Committee.
Withdraw Policy- Prior to the entry deadline players looking to withdraw should do so online through their TPP user profile to receive an immediate refund and withdrawal. After the entry deadline has passed players should either call the Texas Golf Association at (214) 468-8942 ext. 124 or email firstname.lastname@example.org. Only withdrawals on the day of the competition should be directed to the host club golf shop.
Refund Policy- If a player withdraws prior to the entry withdraw date she will receive a full refund, less a $25.00 administrative fee. If a player withdraws after the withdraw date has passed, the player will not receive a refund unless the spot is filled by a wait listed player (the $25.00 administrative fee is still applicable in this circumstance). However if the player withdraws within three business days, prior to the day of the first round, and the spot is filled with an alternate players, she will receive a 50% refund of the entry fee. In exceptional circumstances a player may file a written appeal for a refund to the Championship Committee. These will be reviewed on a case-by-case basis.
Wait List – Applicants will be ranked on the wait list in the order specified in the entry process (handicap index/blind draw). Any spots in the field that become available will be filled in accordance with the ranked wait list. The wait list will be used up until 6:00 PM the evening prior to round one.
Partner Tournaments – Partner substitutions may be made for teams in the field and teams on the wait list. Substitutions must be requested in writing and are not official until authorized in writing by the Staff in Charge.
Dress Code – Appropriate golf attire is required at all TGA events. Shoes with metal or traditionally – designed spikes must not be worn. The dress code of the host facility will prevail if there is any question.
Post Scores to GHIN - Tournament scores in individual stroke play rounds will automatically be posted as a "T-score” for handicap purposes to your home club/course. Therefore, players in individual stroke play TGA competitions DO NOT need to post their tournament scores to avoid duplication.
Conditions of Competition
The Rules of Golf as approved by the United States Golf Association and the R&A govern play. See applicable championship or qualifying round Notice to Players and Tournament Information for additional Local Rules and Conditions. Complete text of Rules and Appendix I may be found in the Rules of Golf, effective January 2016.
The Texas Golf Association (TGA) Tournament Rules Committee shall have the final decision on all claims and disputes. The following Conditions of Competition apply for all TGA events.
Unless otherwise noted, the penalty for breach of a Condition is:
Match play – Loss of hole • Stroke play – Two strokes
Upon completion and confirmation of entry, all players have agreed to abide by all Texas Golf Association Policies and Procedures – including Conditions of Competition, Code of Conduct, Dress Code, and any special guidelines for specific events.
CLOSE OF COMPETITION: The competition is deemed to have closed when the trophy has been presented to the winner or, in the absence of a prize ceremony, when all scores have been approved by the Committee. The result of a match is considered to have been “officially announced” when the Committee has approved the result as posted on the public scoreboard.
SPECIFICATION OF CLUBS: Any driver the player carries must have a club head, identified by model and loft, that is named on the current List of Conforming Driver Heads issued by the USGA.
PENALTY FOR MAKING STROKE WITH CLUB IN BREACH OF CONDITION: Disqualification.
SPECIFICATION OF THE BALL: The ball the player plays must be named on the current List of Conforming Golf Balls issued by the USGA.
PENALTY FOR BREACH OF CONDITION: Disqualification.
CADDIES: Information regarding the use and availability of caddies varies between Women’s Championships – refer to Tournament Information for specific events. Caddies must adhere to the Code of Conduct and dress code. Caddies should not wear golf shoes of any kind.
TRANSPORTATION: Information regarding the use and availability of transportation varies between Women’s Championships – refer to Tournament Information for specific events.
PACE OF PLAY (Note 2 to Rule 6-7): See separate memorandum to players for pace of play guidelines and tournament-specific time charts.
Out of Position – A group is out of position when it (A) completes play on a hole (replaces the flagstick) later than the time scheduled in the time chart provided and (B) reaches a par 3 hole and the preceding group has left the next tee or fails to clear the tee of the par 4 hole before the preceding group has left the putting green, or arrives at the tee of a par 5 hole when the preceding group is on the putting green. Both (A) and (B) must occur for a group to be out of position.
Timing – When the Committee determines that a group (or individual) will be timed, all players (or a specified individual) in the group will be notified by a Referee. Players will have 40 seconds to play a stroke. The timing of a player's stroke will begin when it is her turn to play and she can play without interference or distraction. Any time spent determining yardages will count as time taken for the next stroke.
On the putting green, timing will begin after the player has been allowed reasonable time to mark, lift, clean and replace her ball, repair her ball mark and other ball marks on her line of putt, and remove loose impediments on her line of putt.
Penalty for Exceeding 40 Seconds:
FIRST OFFENSE – Informed of “Bad Time”;
SECOND OFFENSE – One Stroke Penalty;
THIRD OFFENSE – Two Stroke Penalty;
FOURTH OFFENSE – Disqualification.
Rulings/Other Incidents – Should a ruling or other legitimate delay cause a group to lose its position, the group is obligated to regain its position within a reasonable time.
DISCONTINUANCE OF PLAY (Note to Rule 6-8b): When play is suspended by the Committee for a dangerous situation, if the players in a match or group are between the play of two holes, they must not resume play until the Committee has ordered a resumption of play. If they are in the process of playing a hole, they must discontinue play immediately and not resume play until the Committee has ordered a resumption of play. If a player fails to discontinue play immediately, she is disqualified, unless circumstances warrant waiving the penalty as provided in Rule 33-7.
The signal for suspending play due to a dangerous situation will be a prolonged note of the siren.
Discontinue Play Immediately: One prolonged air horn note.
Discontinue Play: Three consecutive air horn notes, repeated.
Resume Play: Two short air horn notes, repeated.
All practice areas are closed during suspension during a dangerous situation until the Committee has declared them open. Note: Players who practice on closed practice areas will be asked to cease doing so; failure to comply may result in a violation of the TGA Code of Conduct.
PRACTICE: Prior to and after her round in stroke play, a player may practice on the designated practice areas. Rule 7-1b applies to other practice in stroke play, and Rule 7-1a covers practice before the round in match play.
LOCAL RULES (Hard Card)
The Rules of Golf as approved by the United States Golf Association and the R&A govern play. See applicable championship or qualifying round Notice to Players and Tournament Information for additional Local Rules and Conditions. The following Local Rules apply for all Texas Golf Association (TGA) championships; Complete text of Rules and Appendix I may be found in the Rules of Golf, effective January 2016.
The Texas Golf Association (TGA) Tournament Rules Committee shall have the final decision on all claims and disputes. The following Local Rules and Conditions of Competition apply for all TGA events.
Unless otherwise noted, the penalty for breach of a Local Rule is:
Match play – Loss of hole • Stroke play – Two strokes
OUT OF BOUNDS: Defined by inside points, at ground level, of white stakes and fence posts. Rule 27-1b.
WATER AND LATERAL WATER HAZARDS STAKES AND LINES: When both stakes and lines are present, stakes identify the hazard and lines define the hazard margin. When a water hazard or a lateral water hazard is defined on only one side, it is deemed to extend to infinity. When a water hazard or lateral water hazard is bounded by out of bounds, the hazard margin extends to and coincides with the out of bounds line.
GROUND UNDER REPAIR: Defined by white lines. Sod-covered trenching for temporary cables and French drains are deemed to be ground under repair. Rule 25-1.
SEAMS OF CUT TURF: Through the green, seams of cut turf (not the turf itself) are deemed to be ground under repair. However, interference by a seam with the player’s stance is deemed not to be, of itself, interference under Rule 25-1. If the ball lies in or touches the seam or the seam interferes with the area of intended swing, relief is available under Rule 25-1. All seams within the cut turf area are considered the same seam.
ANT HILLS: Ant hills are loose impediments – see Decision 23/5. For the presence of fire ants (i.e. a dangerous situation), see Decision 1-4/10.
WOOD CHIPS AND MULCH: Are loose impediments, unless otherwise provided for in Notice to Players.
A) White lined areas tying into immovable obstructions have the same status as the obstruction and are not ground under repair.
B) Landscaped or garden areas (flower beds, shrubberies, or the like) completely encircled by an obstruction are part of the obstruction.
C) Exposed liners in bunkers.
D) Where the outside edge (non-golf course side) of a road or path defines out of bounds, the road or path is an immovable obstruction.
INTEGRAL PARTS OF THE COURSE:
A) Includes cables, rods, wires and wrappings when closely attached to trees.
B) Artificial walls and pilings when located within water hazards, unless otherwise provided for in Notice to Players.
C) Artificial walls and pilings when used to define the margin of bunkers are integral parts of the course and deemed to be through the green.
EMBEDDED BALL THROUGH THE GREEN: Through the green, a ball that is embedded may be lifted, cleaned and dropped, without penalty, as near as possible to the spot where it lay but not nearer the hole. The ball when dropped must first strike a part of the course through the green.
Note: A ball is “embedded” when it is in its own pitch-mark and part of the ball is below the level of the ground. A ball does not necessarily have to touch the soil to be embedded (e.g., grass, loose impediments and the like may intervene between the ball and the soil).
A player may not take relief under the Local Rule if the ball is embedded in sand in an area that is not closely-mown.
A player may not take relief under this Local Rule if interference by anything other than the condition covered by this Local Rule makes the stroke clearly impracticable.
STONES IN BUNKERS: Stones in bunkers are movable obstructions (Rule 24-1 applies).
PERMANENT ELEVATED POWER LINES AND CABLES: If a ball strikes a permanent elevated power line or cable, the stroke must be canceled and replayed without penalty (Rule 20-5 applies). If the ball is not immediately recoverable another ball may be substituted. (For temporary power lines or cables see Temporary Immovable Obstructions).
TEMPORARY IMMOVABLE OBSTRUCTIONS: A temporary immovable obstruction (TIO) is a non-permanent artificial object that is often erected in conjunction with a competition and is fixed or not readily movable. Examples of TIOs include, but are not limited to, tents, scoreboards, grandstands, television towers, circulation fans and lavatories. Relief is available as prescribed in Appendix I, Part A, pages 147-151 of the USGA Rules of Golf.
STAKED TREES: If the lie of the ball, stance, and/or area of intended swing is interfered with by a stake that is attached to a tree, the stake/rope/wire is treated as an obstruction. Relief without penalty from the tree itself is not allowed.
TURF PLUGS ON PUTTING GREENS: On the putting green, in addition to actions permitted under Rule 16-1c, the player may repair turf plugs even if they are not 4 ¼ inches. Note: Aeration holes on the putting green are not turf plugs.
ACCIDENTAL MOVEMENT OF A BALL ON A PUTTING GREEN: Rules 18-2, 18-3 and 20-1 are modified as follows: When a player’s ball lies on the putting green, there is no penalty if the ball or ball-marker is accidentally moved by the player, his partner, his opponent, or any of their caddies or equipment.
The moved ball or ball-marker must be replaced as provided in Rules 18-2, 18-3 and 20-1.
This Local Rule applies only when the player’s ball or ball-marker lies on the putting green and any movement is accidental.
Note: If it is determined that a player’s ball on the putting green was moved as a result of wind, water or some other natural cause such as the effects of gravity, the ball must be played as it lies from its new location. A ball-marker moved in such circumstances is replaced.
DISTANCE-MEASURING DEVICES: A player may obtain distance information by use of a distance-measuring device. If, during a stipulated round, a player uses a distance-measuring device to gauge or measure other conditions that might affect her play (e.g., elevation changes, wind speed, etc.), the player is in breach of Rule 14-3.
PENALTY FOR BREACH OF CONDITION: Match play – Loss of hole; Stroke play – Two strokes. For subsequent offense – Disqualification.
Unless otherwise noted in specific Championship Information, Women’s TGA competitions and our host venues welcome spectators at no charge. Spectators are reminded of the following guidelines to ensure that they have an enjoyable experience while at a Women’s TGA Competition:
Women’s TGA Competitions focus on the competitors and our member clubs who graciously host competitions each year; Spectators are reminded that they are guests of our host clubs and must abide by their rules and regulations as set forth.
Spectators are expected to respect competitors, staff and volunteers from the host club, as well as TGA staff and tournament officials.
Spectators may be asked to check-in at the entrance to a host club for further information; host clubs reserve the right to limit access to their premises at their discretion. Any additional host club polices will be communicated at this time or posted on the Women’s TGA Information Board.
Spectators may walk on the golf course, but must not enter any area defined by signage, fencing, ropes or similar infrastructure, which limits spectator access.
Spectator (golf) carts will not be permitted; however, those with documented ADA requirements may request the use of a medical cart from the host club golf shop. Approval for the use of a medical cart will be granted by a host club representative and TGA staff, contingent upon proper ADA documentation being provided and cart availability. Individuals using a medical cart will be subject to a cart fee determined by the host club and must follow the TGA medical cart guidelines provided at the time of approval.
Any spectator who does not abide by the guidelines noted above will be asked to leave the grounds immediately and risks the ability to attend future Women’s TGA Competitions in any capacity.